Required Claim Documents

Your claim is important to us, so help us help you!

Photo of a family enjoying their vacation By providing the information requested, you will accelerate the resolution of your claim. To assist in the claim process, the following guidelines detail the information needed to include with the claim form to process your claim.

Required General Information

  • Plan or Policy Number
  • Travel agency, agent's name and phone number (or company that booked your trip)
  • Booking, reservation or invoice number
  • Travel dates
  • Insurance purchase date and plan cost
  • Date of loss
  • Proof of Age

Additional Required Information:

Baggage Delay

What you should provide:

  • Documentation from the carrier regarding the delay and length of time your baggage was delayed
  • An itemized listing of all emergency purchases
  • Receipts and proof of payment for all emergency purchases

Baggage Loss

What you should provide:

  • Proof of your loss: documentation from the carrier (cruise line, airline, etc.), regarding the filing and disposition of your claim with them (as this is secondary to the carrier's coverage);or a police report (required) if theft loss is not related to a carrier.
  • An itemized listing of all lost/stolen items, including dates of purchase and amounts claimed to determine depreciated value.
  • Receipts for all lost/stolen items, as the policy requires 25% depreciation on all non-receipted items.

Rental Car Damage

What you should provide:

  • A completed claim form.
  • Proof of travel.
  • Proof of the damage or theft of your rental car.
  • A copy of the rental agreement.
  • Copy of the loss report to the rental car company.
  • Copy of the police report.
  • Copy of the repair estimate.

What your travel agent should provide:

  • All itineraries.

Medical/Dental

What you should provide:

  • A completed claim form.
  • A signed Patient Authorization formAcrobot Logo Beginning April 14, 2003, new regulations under HIPAA (Health Information Portability and Accountability Act) were enacted. A signed Patient Authorization is required nationwide by doctors' offices, hospitals and other health care providers. As a result, we must request that you sign and complete this form in its entirety. Failure to do so will result in a delay of your claim.
  • The disposition of your claim with your primary insurance and supplemental insurance carriers
  • Billing for the claim
  • Explanation of Benefits (EOB)

Trip Cancellation - Sickness

What you should provide:

  • A signed Patient Authorization formAcrobot Logo Beginning April 14, 2003, new regulations under HIPAA (Health Information Portability and Accountability Act) were enacted. A signed Patient Authorization is required nationwide by doctors' offices, hospitals and other health care providers. As a result, we must request that you sign and complete this form in its entirety. Failure to do so will result in a delay of your claim.
  • All unused tickets (air, cruise, ski lift, vouchers, etc.)
  • Actual proof of payment for the trip, such as credit card statements or copies of front and back of cancelled checks. Invoices will not be accepted as actual proof of payment
  • Proof of refunds received, such as credit card statements or copies of front of refund checks

What your travel agent should provide:

  • All invoices and itineraries
  • All carrier and supplier cancellation policies (schedule of penalties) that applied to your trip

What the patient's physician should provide:

  • A completed Physician's Statement (Note: Medical records pertaining to the patient's sickness or injury may be requested upon review of the physician's statement)

Trip Cancellation - Death

What you should provide:

  • A signed Patient Authorization formAcrobot Logo Beginning April 14, 2003, new regulations under HIPAA (Health Information Portability and Accountability Act) were enacted. A signed Patient Authorization is required nationwide by doctors' offices, hospitals and other health care providers. As a result, we must request that you sign and complete this form in its entirety. Failure to do so will result in a delay of your claim.
  • A copy of the deceased's death certificate
  • All unused tickets (air, cruise, ski lift, vouchers, etc.)
  • Actual proof of payment for your trip, such as credit card statements or copies of front and back of cancelled checks. Invoices will not be accepted as actual proof of payment.
  • Proof of refunds received, such as credit card statements or copies of front of checks

What your travel agent should provide:

  • All invoices and itineraries
  • All carrier and supplier cancellation policies (schedule of penalties) that applied to your trip

What the patient's physician should provide:

  • The completed Physician's Statement

Trip Cancellation - Other

What you should provide:

  • Proof of your loss such as documentation that will provide dates, circumstances and verification of your loss
  • All unused tickets (air, cruise, ski lift, vouchers, etc.)
  • Actual proof of payment for your trip, such as credit card statements or copies of front and back of cancelled checks. Invoices will not be accepted as actual proof of payment
  • Proof of refunds received, such as credit card statements, copies of front of refund checks

What your travel agent should provide:

  • All invoices and itineraries
  • All carrier and supplier cancellation policies (schedule of penalties) that applied to your trip

Travel Delay

What you should provide if you are claiming unused or additional expenses:

  • Documentation from the carrier regarding the date, reason for, and length of the delay
  • All unused tickets (air, cruise, ski lift, vouchers, etc.)
  • Actual proof of payment for your trip, such as credit card statements or copies of front and back of cancelled checks
  • Proof of refunds received, such as credit card statements or copies of front of refund checks
  • Receipts for all additional accommodation expenses incurred, as daily and policy maximum limits apply
  • Proof of payment/invoices for additional transportation expenses incurred

What your travel agent should provide if you are claiming unused expenses:

  • All invoices and itineraries
  • All carrier and supplier cancellation policies (schedule of penalties) that applied to your trip

Trip Interruption - Sickness

What you should provide:

  • A signed Patient Authorization formAcrobot Logo Beginning April 14, 2003, new regulations under HIPAA (Health Information Portability and Accountability Act) were enacted. A signed Patient Authorization is required nationwide by doctors' offices, hospitals and other health care providers. As a result, we must request that you sign and complete this form in its entirety. Failure to do so will result in a delay of your claim.
  • All unused tickets (air, cruise, ski lifts, vouchers, etc.)
  • Proof of payment and receipts for any additional transportation incurred
  • Actual proof of payment for your trip, such as credit card statements or copies of front and back of cancelled checks. Invoices will not be accepted as actual proof of payment.
  • Proof of refunds received, such as credit card statements or copies of front of refund checks

What your travel agent should provide:

  • All invoices and itineraries.
  • All carrier and supplier cancellation policies (schedule of penalties) that applied to your trip.
  • A separation of the amount paid for the land and cruise portions of your trip.

What the patient's physician should provide:

  • The completed physician's statement provided on your claim form
  • All records pertaining to the patient's illness or injury

Trip Interruption - Death

What you or your travel agent should provide:

  • A completed claim form (all areas).
  • A signed Patient Authorization formAcrobot Logo Beginning April 14, 2003, new regulations under HIPAA (Health Information Portability and Accountability Act) were enacted. A signed Patient Authorization is required nationwide by doctors' offices, hospitals and other health care providers. As a result, we must request that you sign and complete this form in its entirety. Failure to do so will result in a delay of your claim.
  • A copy of the deceased's death certificate
  • All unused tickets (air, cruise, lift, etc.)
  • Proof of payment and receipts for any additional transportation incurred to return home.
  • Proof of payment for your trip (credit card statements or copies of front and backs of cancelled checks; this is imperative to verify the pre-existing waiver.)
  • Proof of refunds (credit card statements, copies of front of refund checks)
  • All invoices
  • All itineraries
  • All cancellation policies (schedule of penalties) that applied to your trip
  • A separation of the amount paid for the land/cruise portion of your trip vs. the air cost

What the patient's physician should provide:

  • The completed Physician's Statement provided on your claim form
  • All records pertaining to the patient's illness or injury

Trip Interruption - Other

What you or your travel agent should provide:

  • Proof of your loss (documentation that will provide dates, circumstances and verification of your loss)
  • All unused tickets (cruise, ski lift, vouchers, etc)
  • Proof of payment and receipts for any additional transportation expenses
  • Actual proof of payment for your trip, such as credit card statements or copies of front and back of cancelled checks
  • Proof of refunds received, such as credit card statements or copies of front of refund checks
  • Documentation of your original travel arrangements (invoices, reservation confirmations and itineraries)
  • All invoices and itineraries.
  • All carrier and supplier cancellation policies (schedule of penalties) that applied to your trip
  • A separation of the amount paid for the land and cruise portions of your trip
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